Features

Flight School Software Features

Schedule lessons, track student progress, and organize instructor work in one place. Pilot Training Tracker connects your aircraft calendar, ACS training records, instructor timesheets, digital logbooks, and maintenance reminders.

Scheduling and dispatch

Run aircraft and instructor schedules from one board with drag-and-drop reservations, reminders, waitlists, dispatch states, check-out and check-in, and calendar sync.

Student progress and ACS tracking

Record ACS tasks after each lesson, review stage requirements, and show students what to work on next. Compare logged aeronautical experience with course requirements and share progress reports with authorized parents or sponsors. Instructors remain responsible for evaluating readiness and signoffs.

Quizzes and study workflow

Tie quizzes directly to ACS items, review attempts, give instructor feedback, and support students with an FAA-grounded AI coach.

Flight follow-up and logbooks

Check in reservations with Hobbs or Tach time and push usable totals into student and instructor logbooks.

Records, files, and reports

Manage TSA documents, school files, student records, and branded progress reports without leaving the training system.

Messaging and reminders

Keep students, instructors, and schools aligned with a dedicated inbox, unread counts, email reminders, and SMS reminders.

Maintenance visibility

Track aircraft maintenance reminders from Tach or Hobbs, surface due-soon and overdue warnings, and keep those alerts visible on the schedule.

Flight instructor timesheets

Collect instructor work hours by pay period, review submitted timesheets, and export records for payroll. Keep requested sick pay separate from training hours and manage time-off requests with school-admin approval.

Permissions and operations control

Use school and platform settings to control schedule access, dispatch workflow, messaging visibility, and school-level configuration.

FAA DPE finder

Search weekly imported FAA examiner records by city, airport, ZIP code, checkride, aircraft category, and distance.

Screenshot gallery

Walk through the actual product screens.

This gallery shows the live workflow across school operations, student progress, aeronautical experience, quizzes, the logbook, and the dispatch board.

Daily dispatch board

Run the operation from a true schedule board with aircraft, instructors, reservation colors, visible time windows, and direct board actions.

Daily dispatch board showing aircraft and instructor schedule columns with reservation cards.

School dashboard command center

Give school admins one view for students, instructors, pending reviews, invites, maintenance alerts, and live schedule pressure.

School dashboard showing school command center metrics, invites, timesheets, and priority signals.

Student dashboard overview

Students see their course, next lesson, next action, and progress without digging through disconnected pages.

Student dashboard showing course, stage, completion, next reservation, and next best action cards.

Progress, records, and ACS visibility

Keep the student experience anchored around ACS progress, paperwork status, instructor replies, and quiz movement.

Student dashboard showing instructor team, training records status, ACS progress, and quiz status panels.

Training quiz workflow

Move students through quiz practice, retries, and instructor review with a queue that stays tied to training progress.

Student training quiz queue and history showing ready now, awaiting review, approved, and latest score.

Aeronautical experience at a glance

Make requirements readable fast, with clear incomplete states and a path to expand for more detail.

Compact aeronautical experience requirements panel with incomplete instrument requirements.

Expanded requirement tracking

Open the full aeronautical experience list when a student or instructor needs the exact language and current completion state.

Expanded aeronautical experience requirements panel listing instrument rating requirements in detail.

Logbook totals and currency

Turn the logbook into a practical pilot tool with totals, currency tracking, and fast access to the items pilots actually monitor.

Logbook totals snapshot and pilot currency tracking showing passenger carrying, instrument experience, and flight review.

Personal logbook workspace

Bring manual entry, imports, totals, pilot records, and attachments together in one cleaner logbook surface.

Personal logbook home showing totals and shortcuts for add flight, check flights, totals, pilot records, and CSV import.

Explore by need

Find the tools that fit your school or instructor business.

Flight school scheduling software

Coordinate aircraft reservations, instructor availability, dispatch, and maintenance reminders.

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Independent instructor software

Manage your students, lesson schedule, endorsements, and training records as an independent CFI.

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Find a DPE near you

Find FAA Designated Pilot Examiners for private, instrument, commercial, CFI, CFII, and other practical tests.

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Pricing

Compare flight school and independent instructor plans to find the right fit.

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See the live workflow

Try it with your school's training workflow.

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Flight School Software Features | Pilot Training Tracker